What's New

With EZOfficeInventory’s new Quick Checkout feature, you can check out hundreds of assets easily anywhere from the system- straight from the top navigation bar, leveraging the “action-first” approach.

EZOfficeInventory has introduced the capability for admins to set up customized dashboards for different users tailored to their specific roles. You can choose which KPIs provide the most value for each role and adjust their placements on the dashboard. Restricted access to dashboard KPIs based on roles provides greater control over user management and performance.

Catalog View in EZOfficeInventory allows streamlined viewing of the assets. Users can see aggregates of items to quickly identify the type of asset and perform smoother, more convenient reservations and check-outs.

Custody Audit allows users to ensure Items are in possession of the assigned members. EZOfficeInventory users can verify custody for checked-out Items at an Audit Location.

Location Audit in EZOfficeInventory provides inventory managers the ability to run audits on items that are located in different warehouses or other locations to ensure transparency.

EZOfficeInventory now offers the Alert Holding feature where you can pause alerts for a specific period of time for specific users.

Plan smooth employee exits, save time and money with proactive offboarding notifications in EZOfficeInventory.

EZOfficeInventory now offers a central location to store contracts related to Items, Projects, Work Orders or Purchase orders.

Improve efficiency and speed up issue resolution by taking direct actions in Jira.

Stay focused on what’s important by adding tables and graphs from Custom Reports to your dashboard.

Designed for faster service ticket management, the new UX allows you to take actions on Assets directly from within the Zendesk workspace.

Implement an additional layer of security by asking Users to send a request for transferring custody of Items. Stay in full control of Item movement and ensure custodianship remains within authorized staff members.

Export Graphs from custom reports to your Dashboard to get instant access to key insights.

Carry out instant Item search to check availability on the go with EZOfficeInventory's new Availability feature.

Pull information from within the system to get a consolidated and transparent overview from a centralized platform and always stay on top of your projects. You can organize and view assets, purchase orders, invoices, and more by Project.

Manage minimum and maximum location capacities for asset stock and inventory with our new Location-specific Thresholds.

Customize in-app navigation and naming conventions according to your business needs via our new Customization Engine!

Calculate asset depreciation via the declining balance method with our depreciation enhancements!

Create references to other modules within your system with our item custom field enhancements.

Enhanced tracking and reporting of assets with our added ability of retiring assets that have been checked out to users. To enable, go to Settings -> Company Settings -> Retire Checked Out Items.

Track changes in custodianship with our new feature that gives you the ability to transfer custody of asset stock as well as carts. Go to Settings -> Add Ons -> Transfer Custody of Carts to enable.

Set up granular access control by creating Custom Roles to specify the information that a user can access and the actions that they can take.

Import members from G Suite into your EZOfficeInventory account. Speed up account setup by reducing the manual effort required to add members to EZOfficeInventory.

Set a limit to how long an item can be checked out at a group and subgroup level. You can do this while creating or editing a group or subgroup.

Choose between centimeters and inches as your default measurement unit. This will come in handy when designing printout templates and labels.

Use our integration with Jira Service Desk to easily link issues to asset management for streamlined maintenance.

Keep track of Asset Stock check-ins, checkouts, reservations, and overdues - right from your Dashboard.

Users can see how many asset stock items they are in possession of with the Checkout View on EZO Mobile app. It will also help administrators to identify the asset stock items that are overdue.

Gain insights into the value of your Inventory and Asset Stock with our new reports from Reports --> Inventory Reports/Asset Stock Reports --> Inventory Value/Asset Stock Value

You can now track the total cost of items in a Cart. Moreover, you can also specify how to calculate the cost of items. To access this feature, go to: Settings --> Add Ons --> Tracking cost of Carts

This feature will enable you to view the total count of Inventory reserved over a specific duration - right from your dashboard.

You can now set different Locations for Items in a Purchase Order. In this way, Items are automatically assigned Locations once received. This will save you the time and effort of manually changing the Location of each Item when handling large Purchase Orders.

You can now see the location stock view for asset stock like the existing location inventory view in EZOfficeInventory. This feature will allow users to see asset stock quantity per location.

Users can now add Advanced Items to bundles through custom text fields. This means that users will be able to look up items based on the custom identifiers that they’ve created.

Allow users to transfer stock quantity in bulk from one location to another via excel import. To access this, go to Asset Stock / Inventory-> Import from Excel -> Transfer Existing Asset Stock / Inventory

This integration will enable users to capture signatures using the Topaz Signature Pad Model T-S460-HSB-R.

This feature allows you to nest subgroups within groups. Each group can have several subgroups within it and you can create as many levels as you like. You can also use the tree view for a hierarchical display of all nested subgroups in your account.

You can now specify a default reorder quantity for each asset stock and inventory item to enable seamless replenishment. To do this, go to the item's details page > Edit > Extended Information > Reorder Quantity. So whenever you add such an item to a purchase order, the quantity to be ordered is reset to its defined reorder quantity.

OneDrive Integration enables you to keep backups of all your important data. You’ll have to Add your OneDrive Account under ‘Data Backup’ in Add Ons. Stay organized when sifting through all your records!

Companies can now set up a checkout duration for staff users. This is to prevent your staff from checking out items for long duration of time.

Give administrators the option to initiate audit request upon checkout. This enables user to acknowledge possession of an item when they receive it. This is especially useful if the item is being delivered to the user through a delivery service and they want to make sure that the user receives the item.

Checklists and Work Logs can now be added to Work Orders to monitor task progress and streamline team performance.

Ever have trouble designing small labels? We’ve added the functionality to zoom into your label designer canvas. This makes it much easier to align and organize all your label components.

We’ve added boolean custom fields for Carts, Purchase Orders, Work Orders, and more. This can help you see whether a Cart was inspected before send-off, for example.

You can now add new Locations and Users right when you reserve Carts or Items. This allows you to optimize the movement of equipment and improve your reservation process.

Just like with our web app, you can now verify items by scanning them on our mobile app too. This is helpful in scenarios where you want to account for items to and from different locations.

This feature makes use of artificial intelligence to optimize user experience and highlight gaps in your equipment needs. Recommendations are made when users add an item to a cart.

You can use an external RFID reader (TSL 1128) to scan and take actions on items from your iOS app. Android support to follow.

You can now add custom fields to work orders. Capture a wider breadth of organizational data and on-going projects.

Account owners and admins are now able to set up default alerts for staff users. Explore more from Alerts > Staff Alerts tab.

We've merged our Inventory Stock Request feature with the Purchase Orders module. Staff users can now place inventory stock requests and associate them with existing or new purchase orders. We've also added PO alerts for staff users.

Stay ahead of all the events and happenings in your company. We've added an advanced layout to the dashboard where you can view all your KPIs and performance metrics.

Inventory items can be linked to specific maintenance events to better account for the resources consumed in these activities.

You can schedule custom reports to be sent to company users to eliminate time spent gathering, compiling, and sharing data across your organization.

We’ve introduced Bundles to the EZOfficeInventory mobile app. You can now assign bundles to members through the mobile app, add them to carts, and more.

Create Fuzzy Lists for scenarios where you want to add a broad ‘category’ of items to a cart – say a camera from the DSLR group – without fixating on the exact asset ID.

We’ve expanded our API calls to include custom field data for members, vendors, and assets.

You can now add custom fields for both members and vendors to capture a wider breadth of organizational data.

If your workflow primarily uses AINs to keep track of items, you can use them in the item listing instead of the default Asset#.

Create work orders, add associated components, and then assign these orders to members to track and optimize performance.

You can now schedule one-off services for the future, to ensure items are checked into maintenance on the scheduled date.

Use Identification Numbers for bundles to process them quickly. You can also print out barcode labels for them.

You can hover on dates in the Latest Events and and History sub-tabs of items to show the exact date and time the event took place.

You can now toggle time settings between the 12-hour and 24-hour format. The format will be used across all reports, emails, and documents.

The Bundle Details Page now shows all carts associated to that bundle, helping you manage your bundles a lot quicker.

In addition to Service Triage, our Advanced Services and Maintenance module now includes Recurring Services. Use this to repeat service cycles at regular intervals.

You can create a detailed password policy for your staff based on your business preferences, and set a custom expiry period for all passwords.

Add AINs to Locations and scan them as barcodes. This enables you to look up location details on the go, reducing processing times during checkins and checkouts.

You can create Purchase Orders for vendors and receive items against them. Print PO invoices, document pricing negotiations, and manage vendors for a smooth procurement workflow.